January 9, 2024

Present:  J. Lane, K. Eddleman, D. Lampert, C. Goolsby, D. Riley, S. Wiesemann, J. Alvey, S. Angleton, J. Williams
Absent:   none

6:04 p.m. Call to Order

Julia Williams was sworn in as a new Library Trustee by Jennifer Lane, Board Secretary.

Motion to approve the December meeting minutes with a correction in minutes to P. Spivey’s last day which would be April 2024. J. Alvey/D. Lampert, All agreed.

Motion to approve the December financials (2 e-pays and checks 11393; 11407 - 11418) J. Lane/J. Alvey. All Agreed.

Discussion -

Rosiclare Church of Christ has used the library on Sundays several times. They gave a donation to the library of $300.

Librarian’s Report: see attached.

Unfinished Business: Still looking for a new board member. S. Wiesemann suggests Gwynn Johnson and will reach out to her.

New Business:

Board discussed raises for the new year.

Motion to approve a $1 raise for Donna Walczak ($14 per hour) as of January 1, 2024. D. Lampert/J. Alvey, All agreed.

Motion to approve a $1 raise for Sharon Wiesemann ($14.75 per hour) as of January 1, 2024. J. Lane/D. Riley, All agreed.

Motion to approve new library hours of operation from 12 p.m. to 5 p.m. Monday through Friday.  J. Alvey/D. Lampert, All agreed.

P. Spivey will open the library at noon and S. Wiesemann will work from 12:30 p.m. to 5 p.m. Monday through Friday.

P. Spivey’s contract with Goodwill will end in April, so hoping TIF money and other donations will allow P. Spivey to stay on since she is such an asset to the library.

The board read over and discussed Serving Our Public, Chapters 1 and 2.

Motion to Adjourn 6:50 p.m. K. Eddleman/J. Alvey, All Agreed.

Minutes prepared by J. Lane.

​April 11, 2023

​No meeting--no quorum

​February 14, 2023

​No meeting--no quorum

Rosiclare Memorial Public Library

September 12, 2023

Present:  Dana Lampert, Kevan Eddleman, Wilma Gibbs, Dennis Riley, Chris Goolsby, Shirley Angleton, Judy Alvey, Sharon Wiesemann
Absent:  Jennifer Lane

6:03 p.m. Call to Order

Motion to approve the August meeting minutes.  K. Eddleman/D. Lampert.  All agreed.

Motion to approve the August financials (2 e-pays and checks 11346 – 11357.  W. Gibbs/D. Riley.  All agreed.

Librarian’s Report – see attached.  Sharon added that in October our library will be part of the annual Library Crawl.

Unfinished Business:  Wanda Conley was approached about being a new board member.  She is thinking about it.  The defibrillator is on hold until we can get an application from Todd Carr.

New Business:  A walk through was conducted for the disaster plan and to locate the turn-off valve for the gas.  Roy Tolbert is going to come in and show us where the water turn-off is. 

We decided to have the library open from 10:00 – 1:00 on Fluorspar Day (Saturday, October 7) as in the past.

A new law (PLAW) goes in effect January 1, 2024, regarding vacation time for all employees.  We adopted the following policy:  “Paid Time Off for Employees (Other than the Library Director):  Paid time off may be used for any reason.  Paid time off must be used in a minimum of half hour increments.  Employees earn one hour of paid time off for every 40 hours worked, up to a maximum of 40 hours.”  We already have a more generous paid time off policy for the library director.  J. Alvey/W. Gibbs.  All agreed.

The board went over Serving Our Public Chapters 9 & 10.

Motion to Adjourn 7:00 p.m. D. Riley/D. Lampert.  All agreed.

+1.6182856213

P. O. Box 16, 308 Main Street Rosiclare IL 62982 US

August 8, 2023

Present:  J. Lane, K. Eddleman, W. Gibbs, D. Lampert, S. Angleton, C. Goolsby, D. Riley, S. Wiesemann,
Absent:   J. Alvey

6:03 p.m. Call to Order

Motion to approve the July meeting minutes. D. Lampert/W. Gibbs, All agreed.

Motion to approve the July financials (5 e-pays and checks 11328, 11333-11345).C. Goolsby, D. Lampert, All Agreed.

Librarian’s Report: see attached.

S. Wiesemann said they plan to have a cooking class again in September for children 8 & up.

Unfinished Business: Went over the emergency and disaster plan and added phone numbers. It was discussed that we need to do a walk though during the next board meeting to see where the water and gas turn off valves are, then mark them on the map of the building.

Discussion/New Business:  S. Wiesemann sent a message to Mayor Tolbert to come and look at a crack that has developed along the back wall and where the previous back window was. He later came to look at it during the meeting.

Board talked about trustee candidates who might fill the vacant library trustee position. Larry and Wanda Conley were mentioned.

S. Angleton said there is a grant at the state level for a defibrillator.  If the board received one, there would be a $200 annual fee to have it maintained quarterly. Todd Carr is going to look into it for the board and get back with S. Angleton.

The board went over Serving Our Public Chapters 7 & 8.

Motion to Adjourn 6:45 p.m. W. Gibbs/ K. Eddleman, All Agreed.

October 10, 2023

Present:  J. Lane, K. Eddleman, D. Lampert, S. Angleton, C. Goolsby, D. Riley, S. Wiesemann, J. Alvey
Absent:   W. Gibbs

6:04 p.m. Call to Order

Motion to approve the September meeting minutes. K. Eddleman/J. Alvey, All agreed.

Motion to approve the September financials (2 e-pays and checks 11358-11369 J. Lane/D. Riley, All Agreed.

Unfinished business: S. Wiesemann has talked to Todd Carr about getting the defibrillator. She has to join the group SPARC before she can apply. She is working on it.

The board needs one more member. Wanda Conley is considering joining the library board.

Discussion -

The board discussed the Holiday Open House and ideas for this year’s event. A date was discussed but will be finalized at the next meeting after talking with the City Clerk to find out what day Santa will be there. Ideas mentioned were: Letters to Santa, Cookies, Craft tables, Story time. Possibly have it on December 9 depending on other activities in the county.

The board is looking for a grant so that Patti Spivey can stay working since she is such an asset to the library. Her program will run out soon. There may be a possibility that the Illinois Humanities Grant might cover her hours.

Librarian’s Report: see attached.

The board went over Serving Our Public Chapters 11 & 12.

Made a motion to add names to leaves on the tree in the genealogy room for $10 each, as a fundraiser.  K. Eddleman/ D. Lampert, All agreed.

S. Wiesemann said that D. Walczak was planning to hand out treats and/or books on the evening of October 31 as a library program.

Motion to Adjourn 7:20 p.m. J. Alvey/D. Riley, All Agreed.

Minutes prepared by J. Lane.


March 14, 2023
Time: 6:07

Present:  Judy Alvey, Darlene Hamilton, Dana Lampert, Wilma Gibbs, Shirley Angleton, Kevan Eddleman, Sharon Wiesemann

Absent:  Jennifer Lane, Cyndi Carman, and Ida Bishop

Minutes:  There was no meeting in February, so January minutes were reviewed and approved.  Kevan Eddleman 1st   Wilma Gibbs 2nd.  Motion passed.

Financial Report:  Check 11269 was for janitorial supplies.  The financial report was approved with a motion made by Kevan Eddleman and a second by Judy Alvey. It passed.

Librarian Report: Sharon will go to Alene Carr’s office for the zoom conference for the applicants for the Construction Grant.  We need a representative there to answer any questions that need to be addressed.

Unfinished Business:  None

New business:

We reviewed and addressed Chapter 1 (Serving our Public) and Chapter 2 (Governance & Administration) from our Core Standards,

Banned Book Policy:  Discussion and Explanation-Library Bill of Rights

Judy Alvey made a motion to approve the ALA (American Library Association) Bill of Rights. Shirley Angleton made a second. It passed.

Other:  Sharon reported a laptop died, the fax machine died, and one keyboard is not working. Discussion on purchasing one was tabled.

Wilma Gibbs made a motion to adjourn and Kevan Eddleman made a second.

Adjourn 7:00

January 10, 2023


Present:  D. Hamilton, J. Lane,  K. Eddleman, W. Gibbs, J. Alvey, D. Lampert, S. Wiesemann

Absent:   I. Bishop, C. Carman, S. Angleton

6:05 p.m. Call to Order

Motion to approve the December meeting minutes. J. Alvey, W. Gibbs, All agreed.

Motion to approve the December financials (2 e-pays and checks 111217; 11234–11243; 11245; 11247) J. Lane/W. Gibbs, All Agreed.

Discussion/New Business:

Board members went through the Illinois Public Library Equalization Aid Grant Expenditures Report and assigned categories for State Standards on how funds were spent.


Minimum wage has increased to $13 per hour as of January 1, 2023.

Motion was made to approve Donna Walzak’s pay to $13.00 per hour and Library Director Sharon Wiesemann’s pay to $13.75 per hour.  D. Lampert/W. Gibbs, All Agreed.

Motion to Adjourn  6:52 p.m. W. Gibbs/J. Alvey, All Agreed.

Minutes prepared by J. Lane.

 
June 13, 2023

Present:  J. Lane,  K. Eddleman, W. Gibbs, J. Alvey, D. Lampert, S. Angleton
Absent:   S. Wiesemann, D. Hamilton

6:06 p.m. Call to Order

Motion to approve the May meeting minutes. K. Eddleman/W. Gibbs, All agreed.

Motion to approve the May financials (6 e-pays and checks 11303; 11304; 11306-11310; 11312-11313; 11315; and 11317). K. Eddleman/S. Angleton, All Agreed.

Discussion/New Business:

Motion to approve new board members, Dennis Riley and Christina Goolsby. K. Eddleman/S. Angleton, All Agreed.

Motion to approve returning board members with expiring terms: Jennifer Lane, Kevan Eddleman, and Shirley Angleton. W. Gibbs/ J. Alvey, All Agreed.

Jennifer Lane, Kevan Eddleman and Shirley Angleton were sworn in.

The two new board members, D. Riley and C. Goolsby will be sworn in after they are approved by the City Board and attend their first library board meeting.

Library Board President Darlene Hamilton was unable to be at the meeting, but sent a letter of resignation that J. Lane read to the board. In the letter she stated that she was thankful for the opportunity to be on the board but needed to resign since she has other commitments that conflict with her duties as a library trustee.

Motion to approve Shirley Angleton as the new Board President. J. Lane/D. Lampert, All Agreed.

Motion to approve Kevan Eddleman as the new Board Vice President. J. Lane/J. Alvey, All Agreed.

Motion to approve Jennifer Lane to continue as the Board Secretary. K. Eddleman/S. Angleton, All Agreed.

Motion to raise and approve the non-resident library card fee to $37 per year. K. Eddleman/D. Lampert, All Agreed.

The board discussed the Capital Needs Assessment portion of the IPLAR. New lighting, emergency backup lighting, automatic doors and painting are things on the wish list. The assessment has to be turned in by July 1. There are no estimates available. We may need to add the estimates for the Live and Learn grant instead or leave blank. Will discuss with S. Wiesemann when she is back from vacation.   

The board discussed appointing another member to the board since D. Hamilton resigned. The board wondered if Patti Spivey or Andy Edmondson might want to serve. Since Patti is not employed by the library, but by a different program, the board wasn’t sure if that could work

The board discussed Serving Our Public Chapter 5: “Board will reassess possible improvements to the HVAC system, water heater, and other aspects of the physical plant.”

Motion to add Shirley Angleton as a check signer and have access to the library’s Banterra Bank safe deposit box # 121 and all of the following existing library accounts with Banterra Bank: 1007823, 4400000213, and 5014115.

Motion to remove Darlene Hamilton from having access to all the library accounts with Banterra Bank as follows 1007823, 4400000213, and 5014115 and remove access to the library’s Banterra safety deposit box # 121. 

Back to School Bash donation decision tabled until the July meeting.

Unfinished Business: Collection Management and Materials Selection Policy was tabled until the July meeting.

Motion to Adjourn  7:13 p.m. D. Lampert/D. Hamilton, All Agreed.

Minutes prepared by J. Lane.

July 11, 2023

Present:  Judy Alvey, Chris Goolsby, Dennis Riley, Dana Lampert, Wilma Gibbs, Kevan Eddleman, Shirley Angleton, Sharon Wiesemann
Absent:  Jennifer Lane

Call to Order:  6:00 p.m.

New Board members, Chris Goolsby and Dennis Riley, were sworn in and welcomed to the library board.

Motion to approve the June minutes.  K Eddleman/D. Lampert.  All approved.

Motion to approve the June financials (2 e-pays and checks 11305, 11311, 11314, 11318 – 11327, 11329 – 11332).  J. Alvey/W. Gibbs.

Motion to approve the Librarian’s Report.  D. Lampert/W. Gibbs.

Unfinished business:

Back to School Bash decision on attending or giving a donation.  It was agreed to give a donation in the amount of $50, which is the same amount given last year.  J. Alvey/W. Gibbs.

The Collection Management and Materials Selection Policy was tabled indefinitely due to a computer problem.  Sharon will let us know when it is ready to discuss.

The one vacancy on the board was discussed and tabled for the next meeting.  Board members will think about possible replacements.

New business:

The board reviewed Chapter 6 of Serving Our Public and answered the question for the grant application.

A defibrillator for the library was discussed and will be checked on.  S. Angleton will call Todd Carr at the hospital for information.

A manual for an emergency and disaster plan will be worked on and developed.

Motion to Adjourn at 6:50 p.m.  W. Gibbs/J. Alvey

May 9, 2023

Present:  D. Hamilton, J. Lane, K. Eddleman, W. Gibbs, J. Alvey, D. Lampert, S. Angleton, S. Wiesemann
Absent:   I. Bishop, C. Carman

6:10 p.m. Call to Order

Motion to approve the March meeting minutes. K. Eddleman, S. Angleton, All agreed.

Motion to approve the March financials (2 e-pays and checks 11269; 11275 - 11284; 11286 J. Alvey/ J. Lane, All Agreed.

Motion to approve the April financials (4 e-pays, 11285, 11287-11299; 11301 - 11303. S. Angleton/D. Lampert. All Agreed.

Discussion/New Business:

See Librarian’s report.

The Decennial Report that has to be completed every 10 years to determine the needs of the library was brought into discussion again. The board has decided that this report does not apply to our library.

Motion to approve the 2022 Tax Levy, so it can be presented to the Rosiclare City Council. K. Eddleman/S. Angleton, All Agreed.

Board members reviewed the 2023-2034 Rosiclare Memorial Library Budget.

Motion to approve the projected 2023-2024 Rosiclare Memorial Library Budget. W. Gibbs/J. Alvey, All Agreed.

The board was talking about ADA updates that needed to be made to entryways. It will be added to a list of upgrades to be made for next grant application.

A visitor entered the board room…. a big water bug. The board discussed getting some quotes from exterminators.

The board reviewed some of the policies and made changes.

The board tabled the Collection Management and Materials Selection policy until the next meeting.

Library Board President announced two letters of resignation from Board Vice President Ida Bishop and Board Member Cyndi Carman. Board members discussed how both Bishop and Carman had been good members to serve with and expressed thanks for their service to the board.

Board members discussed their replacements.

Motion to Adjourn  8:11 p.m. D. Lampert/D. Hamilton, All Agreed.

Minutes prepared by J. Lane.

​November 14, 2023

Present:  J. Lane, K. Eddleman, D. Lampert, S. Angleton, C. Goolsby, D. Riley, S. Wiesemann, J. Alvey
Absent:   W. Gibbs

6:06 p.m. Call to Order

Motion to approve the October meeting minutes. J. Alvey/D. Lampert All agreed.

Motion to approve the October financials (3 e-pays and checks 11371 - 11372; 11374 – 11379; 11381; 11386 J. Alvey/ J. Lane All Agreed.

Discussion - S. Angleton invited two different people to join the library but they said no. S. Wiesemann was told that W. Gibbs is considering leaving the board and suggested Julia Williams to replace her. A board member will ask Julia if she would like to join.

Librarian’s Report: see attached.

Unfinished Business:

Disaster Plan - The board filled in information needed to finish the disaster plan (phone numbers and other details). Will need to get a plastic drop cloth to cover supplies, equipment, and books in case of a leak. S. Angleton will update the plan, type it, and print for the board to approve.

MTA reimbursement of craft supplies costs to Jennifer Lane who presented a receipt. J. Alvey/C. Goolsby. All Agreed.

New Business: S. Wiesemann needs a few more shelves added to her cabinets. She needs to purchase at least 6 boards/shelves. The board agreed.

Patti Spivey is an asset to the library and S. Wiesemann would like to keep her longer since the Goodwill program will run out soon. S. Wiesemann is asking that board members help think of ideas to fund her employment. She may get some donations that could help keep Patti.

Holiday Open House will be held December 9 from 10 a.m. - 12 p.m. Board member Dennis Riley will help Santa for the City. Board members will pitch in and bring treats, read, make crafts, and help children write letters to Santa. J. Lane purchased several ornament kits and D. Walczak will provide some crafts too. Board members will arrive at 9:30 a.m. to help set everything up.

The board went over Serving Our Public Chapter 13.

Motion to Adjourn 7:12 p.m. J. Alvey/D. Lampert, All Agreed.

Minutes prepared by J. Lane.

​​​December 12, 2023

Present:  J. Lane, K. Eddleman, D. Lampert, C. Goolsby, D. Riley, S. Wiesemann
Absent:   W. Gibbs, S. Angleton, and J. Alvey

6:05 p.m. Call to Order


Motion to approve the November meeting minutes. D. Riley/D. Lampert, All agreed.

Motion to approve the November financials (2 e-pays and checks 11370; 11373; 11380; 11382-11385; 11389-11392; 11394-11406 J. Lane/ K. Eddleman. All Agreed.

Discussion -

Memorial donations have come in for Norma Gehring, Sue Harl and Hubert Volle.

Librarian’s Report: see attached.

Unfinished Business:

Disaster Plan has been typed up.
Motion to approve the disaster plan. J. Lane/D. Lampert. All Agreed.

New Business:

Julia Williams has been chosen to replace Darlene Hamilton’s spot on the Board. Julia will be sworn in at the next meeting.

S. Wiesemann was told that W. Gibbs plans on leaving the library board but has not submitted an official resignation letter yet.

TIF money can be spent on job creation, retention, and training. This money may help keep Patti Spivey with the library since her contract with Goodwill ends April 2024. Will have to see how much TIF money the library receives and discuss more at a later date.

The Per Capita Grant Application was reviewed and approved. S. Wiesemann will submit it in January 2024.

Renting the library was discussed. The Rosiclare Church of Christ asked if they could use the library for about an hour each Sunday for youth Sunday School for a secluded learning environment. Currently they use the Rose Clare Craft and Antique Mall on Sundays for their worship services. They wanted to donate $250 every 3 months as a gift for use of the room.

The board discussed opening up the library for other people to rent after hours, but at this time it would have to be a case by case determination possibly for a club or organization.

Motion to approve the Rosiclare Church of Christ to use the library for one hour each Sunday morning until either party decided to terminate the agreement. D. Lampert/D. Riley, All agreed.

Holiday Open House was held December 9 from 10 a.m. - 12 p.m.  26 kids attended, 23 adults attended.

Motion to Adjourn 6:36 p.m. K. Eddleman/D. Lampert, All Agreed.

Minutes prepared by J. Lane.